Spearhead Training > Purchasing & Supply Management > Purchasing - The Tendering Process Explained

Purchasing - The Tendering Process Explained
'Learn To Get "Best Value For Money", Eliminating Organizational Risks'

Who Should Attend?
This course is designed for new purchasing practitioners, as well as experienced buyers. It is suitable for individuals who have recently moved into purchasing from other disciplines, or have assumed supplier responsibilities as part of their primary job function. Those executives who are increasingly involved in strategic procurement, procurement planning, conception and evaluation of tenders, will also benefit from attending.

About the Programme
Purchasing spend is increasing and the importance of managing this spend via a sound process is paramount. The tendering process provides strong procedures to manage spend effectively. Preparation and evaluation of tenders are key elements in any organization to guarantee that best practice is applied. This ensures that the most appropriate supplier is secured for the delivery of goods and services.

Course Objectives

• To understand the elements of a formal tendering process
• To recognise the legal and commercial requirements of the tendering process
• To gain a better understanding of the benefits to an organization of having, and developing, well managed tendering processes
• To examine different situations and varying levels of formal process required
• To increase skills that will maximise your management of supplier effectiveness

What You Will Gain

• An understanding of what constitutes a robust procurement tender process and its strategic importance
• The ability to identify and develop appropriate tender processes
• An understanding of the pivotal role of transparent procedures, reducing corrupt activities, and achieving real value for money
• The ability to ensure best value selection and avoid many of the common mistakes

Programme Contents
DAY ONE

• Tendering Strategy / Contract Nature
• Information Required To Prepare An Invitation To Tender
• Tendering Procedure (Open, Restricted)
• The Structure Of A Tender - Specification & Schedules, Terms & Conditions Of Contract, Period Of Contract.
• Pre-Qualification
• Invitation To Tender
• Checklists For Issuing An RFT (Request For Tender).
• Acknowledgement Of Receipt Of Tender Documents
• Response To Requests For Additional Information
• Bidding Process / Response Times

DAY TWO

• Extension To Bidding Period
• Tender Receipt & Opening
• Tender Evaluation - Post Tender Negotiation Bid Clarification
• Lowest Price Vs Most Economically Advantageous
• Scoring / Weighting / Order Of Importance
• Making A Recommendation For Award
• Debriefing Process / Advising Unsuccessful Bidders
• Awarding The Contract

2 Days - Non-Residential
Location: Dubai

Delegate spaces available on the following course dates:

Before the course each delegate will be asked to complete a Pre-Course Briefing Form to determine their individual objectives for attending the course. These objectives will be used by the tutor to give on-target training that is focused on the individual delegates.

At the end of the course each delegate will be asked to complete a Personal Development Plan that can be used as part of future appraisals and that will also be an important tool for management reference.

Total investment includes - Training Materials, Lunch & Refreshments.